Why better visibility of your leasing assets is essential

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In a context of transition to usage-based models, leasing assets represent strategic leverage for companies: vehicle fleets, technological equipment, industrial equipment, professional furniture, etc. Yet all too often, their management remains fragmented, partial or dependent on ill-adapted tools. Yet all too often, their management remains fragmented, partial or dependent on ill-adapted tools. The result? A lack of visibility that costs dearly in terms of efficiency, compliance and operating margin.

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In this article, we look at why visibility of your leased assets has become a business imperative, and how a platform like Leas@ can help you meet it with agility, simplicity and reliability.

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1. The risks of a lack of visibility on assets

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Asset management without a centralized vision entails many risks for companies, which are often underestimated:

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• Under- or over-allocation of assets: without precise data on condition, use or location, it's difficult to optimize resource allocation.

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• Hidden costs: unwanted automatic renewals, double billing, penalties for early or late return... all avoidable losses.

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• Contract management errors: confusion over contract end dates, poor anticipation of renewals, maintenance or inspection oversights.

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• Non-compliance with regulations: lack of traceability, history or proof of use, which could lead to sanctions during external audits (e.g. tax audits, IFRS standards, LCB-FT regulations).

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According to a McKinsey study, companies with poor visibility of their assets lose up to 20% in operational productivity in these segments.

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2. How does a digital platform improve visibility?

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The answer can be summed up in three words: centralization, traceability, real-time.

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A specialized platform like Leas@ enables you to bring together in a single environment all the information relating to your assets: contracts, deadlines, status, costs, location, responsibilities, supporting documents, etc.

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Key features include:

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• Dynamic monitoring of each asset's life cycle

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• Customizable dashboards

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• Alerts on due dates, renewals, claims, non-conformities

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• Complete history of movements, users, events and costs

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• Direct integration with accounting tools, ERP, CRM, maintenance platforms

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👉 The result: better risk management, the ability to pilot assets with agility, and access to informed decisions.

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3. Testimonial: how Leas@ transformed the management of a retail player

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A major retail group, owning over 800 pieces of leased equipment (screens, kiosks, checkout equipment, etc.), was struggling to get a clear picture of its fleet. The multiplication of Excel files, the dispersal of responsibilities and the lack of centralization were leading to duplication, losses and inconsistent invoicing.

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Thanks to the deployment of Leas@, the Group has :

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• consolidated all its contracts and assets on a single interface,

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• automated expiration and renewal alerts,

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• generated centralized reporting by region and activity,

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• and reduced its invoicing disputes related to leasing by 30% in less than 6 months.

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The operations manager testifies:

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"Leas@ has enabled us to move from small-scale management to strategic steering. Today, we know exactly where our assets are, in what condition, for how long and at what cost."

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4. Better visibility = better compliance, lower costs

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Smooth management of leased assets is not just about operational comfort. It allows us to meet regulatory requirements with rigor, in particular :

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• Compliance with IFRS 16 on lease accounting

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• Monitoring of LCB-FT compliance obligations for financed assets

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• Document traceability and secure archiving

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• Auditability of contractual and financial data

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By consolidating workflows and documents in a unified interface, Leas@ facilitates internal and external audits, reduces the risk of non-compliance and generates lasting savings by limiting losses linked to poor contract management.

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Conclusion: visibility as a strategic performance lever

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At a time when usage-based financing models are gaining ground, fine-tuned management of leased assets is becoming a key issue. With Leas@, companies can move from a blurred vision to a clear, actionable and compliant view of their asset base.

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Would you like to get a clearer picture of your rental portfolio? 👉 Let's talk about your challenges: contact@anylease.io

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